Time and attendance is often seen as a mere administrative burden. But did you know that it can also be a valuable tool for improving performance and collaboration between employees and the company?
Time and attendance: a multifaceted legal obligation
Legal obligations
The French Labour Code requires employers to keep track of their employees’ working hours. The purpose of this obligation is to ensure compliance with maximum working hours, compensatory rest and overtime.
Employers must keep clocking-in and clocking-out data for a period of three years.
How the clocking-in and clocking-out system is set up
Employers must choose a clocking-in system and implement it in accordance with the following rules:
- Inform employees
- Consult the works council
- Register the system with the CNIL.
- Penalties for non-compliance
Employers who fail to meet their obligations in terms of time and attendance are liable to penalties such as fines and damages.
Going beyond constraints: clocking in and out as a performance tool
Improving working time management
Time clocking can help employees to manage their working time more effectively by enabling them to :
- View their hours worked
- Identify peak and off-peak periods
- Anticipate human resources requirements
Promote communication and collaboration
It can be used to :
Communicate work schedules
- Monitor the progress of projects
- Identify coordination problems
- Identify training and skills development needs
Time clocking can help identify employees’ training needs by :
- Analysing discrepancies between planned and actual times
- Identifying the most time-consuming tasks
- Detecting frequent errors
Making clocking in and out a shared tool: towards better collaboration
Involving employees
It is important to involve employees in the choice of clocking-in system and in defining the rules for its use. This will ensure their support for the tool and prevent conflicts.
Promote transparency and communication
It is important to communicate clearly about the objectives of the clocking system and the data collected. This helps to allay employees’ concerns and build a relationship of trust.
Use clocking data to build constructive dialogue
The clocking-in and clocking-out data can be used to build a constructive dialogue between employees and the company on subjects such as:
- Work organisation
- Management of break times
- Task allocation
Faced with the problems associated with monitoring working time, digital time and attendance solutions are the ideal tools for immediate data feedback.
Digital time and attendance solutions
The different types of solution
There are many different types of digital time and attendance solutions, including :
- Electronic time sheets
- Mobile applications
- Working time management software
The advantages of digital solutions
Digital time and attendance solutions offer a number of advantages, including
- Simplified clocking in and out
- Reducing errors
- Data security
- Improved communication
- Real-time monitoring of working time
Remote management and communication solutions by PROGISAP
PROGISAP offers a complete range of remote management and communication solutions to meet the specific needs of care services companies. These digital solutions make clocking in and out easier and more efficient.
PROGISAP time and attendance solutions
PROGISAP offers a remote management time and attendance solution for care services companies: Mobisap.
This time and attendance application is simple and intuitive. It is ideal for small, medium-sized and large companies. It enables employees to clock in, out and break times in just a few clicks. Managers can then access clocking data in real time and generate reports easily.
It offers a wide range of functions, with information fed back into our ERP systems. These include the management of collective and individual working hours, automatic calculation of overtime and the generation of detailed reports.
The benefits of the PROGISAP solution
The PROGISAP solution offers a number of advantages that benefit both employers and employees:
- Ease of use: The PROGISAP and MOBISAP solutions are designed to be easy to use, even for users unfamiliar with the technology.
- Reliability: PROGISAP guarantees the reliability of its solutions thanks to secure infrastructures and ongoing maintenance.
- Security: Data is stored securely and complies with current data protection regulations (RGPD).
- Flexibility: PROGISAP and MOBISAP solutions are modular and can be adapted to the specific needs of each company.
- Scalability: PROGISAP AND MOBISAP solutions can evolve with your company to meet your growing needs.
PROGISAP: a trusted partner
PROGISAP is much more than just a supplier of time and attendance solutions. It is a trusted partner who supports you throughout your project.
- Personalised support: PROGISAP offers a personalised support service to help you choose the solution that best meets your needs and implement it smoothly.
- User training: PROGISAP offers training for your employees and managers so that they can use the time and attendance solutions in the best possible way.
- Technical support: PROGISAP offers a technical support service and responsive customer support to answer your questions and solve any problems you may have.
In conclusion, time and attendance is not just a legal requirement, but a valuable tool for improving performance and collaboration. The digital solutions offered by PROGISAP make it possible to simplify the monitoring of working time and transform it into a genuine management and performance tool. By choosing PROGISAP as your partner, you benefit from reliable, flexible and scalable solutions, as well as personalised support throughout your project.
